Records retention management

[Karah]

Does anyone have experience with the Laserfiche program for storing records and how the items are labeled or organized? Our City will be storing them in that program and I'm unsure the best way to organize files so when it comes time for records destruction, it will be an easy process. Any tips??

 

[Jeff]

The best tip is to be very consistent with how you input street names. Don't use various abbreviations or spellings. As an example, if you use Hwy or Highway it will create separate files for each spelling. So 1234 Arrow Hwy and 1234 Arrow Highway will be separate files even though its the same address.

 

[Emily C]

The best tip is to be very consistent with how you input street names. Don't use various abbreviations or spellings. As an example, if you use Hwy or Highway it will create separate files for each spelling. So 1234 Arrow Hwy and 1234 Arrow Highway will be separate files even though its the same address.

I totally agree with this, we are currently cleaning up our drive files and working with our legal team to get everything uploaded....and it is a messsssss.... consistency and communication are key. Having one person managing it if your department is small enough is a good idea so that there aren't a lot of hands in the pot.

 

[Karah]

Thank you both for the response! I will definitely keep that in mind!